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LMS (Learning Management System): A Step-by-Step Guide

What is LMS (Learning Management System)?

An LMS (Learning management system) is a software application for the administration, documentation, tracking, reporting, and delivery of educational courses, training programs, or learning and development programs. The learning management system concept emerged directly from e-Learning.

Why LMS (Learning Management System) matters?

Let’s go back to the times when there was no eLearning in the organizations. Those were the days where huge training materials piled up in organizations for employee training. Be it a technical training, onboard training, soft skills training, cybersecurity training or products and services training, highly qualified and professional trainers were appointed to conduct all these training sessions. Also evaluating employee performance and gaining learning insight of any individual was the challenging task for most of the organizations.

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Whereas, now the employee goes to the training sessions with their own devices since most of the companies offer BYOD (Bring Your Own Device) for employee training. This training involves tailor-made eLearning courses that are built using eLearning authoring tools as per the business requirement. Some of the key features in the current platform providing employee performance and helping out in calculating the company’s ROI.

The reason for change-over in the present situation occurred not only by implementing eLearning in the organizations but also by applying effective an LMS (learning management systems) as well.

How to Choose the Right LMS (Learning Management System) to Meet the Training Requirements?

In this blog, We will delve into the key parameters that might save your time and cut confusion in searching the best LMS (Learning Management System).

Choose the Right Learning Management System
Choose the Right Learning Management System

Put your learning and development objectives upfront: Having clarity on training goals and expectations can help you find the right LMS that meets your training needs. Prior to selecting an LMS, you need to carry out training needs assessments, evaluate technical infrastructure and limitations. The clearer you put down the LMS requirements, the easier it is to evaluate products.

What flexibility factors you need from LMS?

These are several factors to consider after documenting your L&D requirements.

Learning Management System

1. Easy to Use Interface: Software applications must be simple to access for high acceptance and long-run in the market. Similarly, an LMS platform must be designed in a simple way as it is very important for a course creator and also the learners to use it easily. It must provide an intuitive user interface to easily create, deliver and sell online training courses.

2. Customization and Branding: Does the LMS allow you to customize the look and feel? Will it allow you to fully customize the logo, color schemes, themes, and layout to suit your company branding. These are the few questions that need to be raised.

3. Responsive Design: What devices your audiences are using? Is the LMS compatible with different devices? With multi-device and mobile learning gaining momentum, this will be a relevant question to be raised.

4. Tracking and Reporting Capabilities: There are many free LMS platforms which allow organizations to publish content but do not provide detailed reports of learners and required tracking tools. Choose the LMS platform that gives the Administrators the ability to generate automatic reports to track learner’s progress.

5. Pricing Options: Spend your time researching and comparing the prices of different LMSs by scaling your training requirements. It helps you get a good understanding of the pricing options.

6. Security: Providing security for software that works on a publicly accessible server is quite a complex task. Ensure security by assigning security protocols like SSL and include many other security options like passwords and watermarks. Evaluate LMS vendor’s approach towards security.

Will the LMS grow with the needs?

After evaluating the factors you need from LMS, the following are the elements to consider for choosing the long run platform.

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Scalability: Scalability can serve a higher number of learners without any compromise in performance. Make sure your LMS is technically and economically scalable considering the future developments.

Scalability: Scalability can serve a higher number of learners without any compromise in performance. Make sure your LMS is technically and economically scalable considering the future developments.

Give it a Try: When you feel satisfied with the scalability, ask for a free demo. Feel free to ask the LMS vendor for a live demo or a trial period that will allow you to practically go through the LMS. Check whether the features and functions are in accordance with your learning and development needs; make sure you also measure usability and scalability you are looking for. This will provide proper forecasting before choosing an LMS.

FREE Hosted LMS (Learning Management Systems) For Employee Training

In the market, you will find LMS companies offering free LMS (learning management system) rather than a subscription-based model. Free and paid LMSs will vary obviously with the features and support they offer. Here is a list of top 4 free Learning Management Systems.

free lms

Moodle: An easy to use open-source software adopted by some of the enterprises to cater to the needs of online training. With this LMS you can create bulk courses, track the user performance and generate the dynamic reports as well. Limitation: You can add up to 50 users in the free plan.

MyiCourse: An online free LMS platform that allows you to create public and private college with different accessible features. Students can register in a public college whereas it is restricted in private college. As this LMS consists inbuilt course creation option, you can create and customize courses to suit your learner requirement.

An online free LMS platform that allows you to create public and private college with different accessible features. Students can register in a public college whereas it is restricted in private college. As this LMS consists inbuilt course creation option, you can create and customize courses to suit your learner requirement.

Sakai: A Java-based open-source LMS which is managed by institutional community members along with the individuals. This LMS mainly focus to provide learning and teaching to the academic institutions rather than corporate training. It is available in 20 different languages to reach out globally. It has a responsive user interface, lessons tool enhancement, intelligent feedback, and mathematical notions.

Limitation: Suits well for small businesses since there is no support of plug-ins and add-ons.

Latitude Learning: A free LMS that gives access to customize the learning platform as per the needs and the size of the business. It allows you to create a common community where learners can do social learning, means peer-to-peer sharing of the knowledge. This LMS is explicitly designed to meet the specific challenges of training managers, sales team and service channel executives.

Limitation: It offers free up to 100 learners and any third-party add-ons will be charged.

I tried to cover as much as I could for a LMS Guide, but if you still have a question in your mind before finalizing your new LMS, feel free to give us a shout via comment.

Do share this LMS Step-by-Step Guide with others who is looking for LMS. Sharing is caring 🙂

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